Automate Accruals in Xero
A Quarterly Rent Invoice Arrives. A Utility Bill Doesn't. Spread Handles Both, Before You've Even Looked
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Accruals are one of the most time-consuming, error-prone parts of month-end close. Invoices land in the wrong period. Bills don't arrive until weeks after month-end. Someone opens a spreadsheet and starts estimating.
Spread reads every invoice and PDF attachment in Xero, detects where costs belong, and posts the correct journals automatically.
For bills that haven't arrived yet, Spread spots the pattern and accrues them for you.
Three Accrual Problems. Solved
An Invoice That's In The Wrong Month
A quarterly rent invoice arrives in April covering April, May and June.
Xero posts the full amount to April.
Spread reads the date range from the description and attachment.
Spread splits the cost correctly across all three months, before you've looked at it.
An Invoice That Spans Multiple Periods
An annual insurance premium, a software licence, a maintenance contract.
Costs that should be spread across months but hit Xero in a single line.
Spread detects the service period
Spread allocates each month's portion automatically.
An Invoice That Hasn't Arrived Yet
A utility bill that consistently arrives three weeks late.
A consultancy fee that turns up after month-end.
Spread tracks your expected suppliers, spots when a bill is missing, and suggests the accrual.
When the invoice lands, Spread suggests the reversal.
Read. Detect. Post. Reverse.
No spreadsheets. No manual journals. Just Xero, working the way it should.
Step 1: We Read Your Invoices
What normally happens:
You’re trawling through Xero invoices and attachments manually.
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With Spread:
Every cost line description and PDF attachment in Xero is scanned automatically. Spread detects the service start and end date.
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✅ Multi-currency and multi-line invoices supported
✅ Tracking categories replicated from transaction
Step 2: We Flag What's In The Wrong Month
What normally happens:
You’re eyeballing the P&L and a spreadsheet to spot what’s landed in the wrong month.
With Spread:
We flag transactions where the invoice date doesn't match the service period and automatically create the journals.
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✅ Multi-line, multi-currency invoices handled at line-item level
✅ Costs in the correct months for accurate reporting.
Step 3: Missing Bills Are Accrued Automatically
What normally happens:
You’re trying to spot manually where regular costs are missing that need to be accrued.
With Spread:
You configure once which suppliers you expect to be billed by and how often. Spread tracks what's arrived. When a bill is missing at month-end, Spread suggests the accrual. One click to post.
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✅ Accruals by supplier, not just by nominal code
✅ Costs are consistent, accurate, and always recognised.
Step 4: Reversals Happen Automatically
When the actual invoice arrives, Spread identifies it against the accrual journal and suggests the reversal.
No manual tracking. No spreadsheet reminder.
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✅ A simple month-end review and approve
✅ Full audit trail, every journal linked back to source invoice
The Journals Are Ready Before You've Even Started Month-End.
You Just Approve Them.
Most accountants are still doing this in Excel. That's a spreadsheet that's wrong half the time, lives outside Xero, and only one person knows how to use.
Who's it for?
Spread is built for finance professionals who need their numbers to be right, and need to be able to prove it.
1 / Finance Teams using Xero
You know the costs are there. You just can't prove it yet. Spread gives you accruals by supplier, not just by nominal code. So when someone asks what's in your accruals balance, you have the answer immediately.
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Close with confidence, not crossed fingers.
2 / Accountancy Practices
Managing accruals manually across multiple clients at scale is unsustainable. Spreadsheets break. People leave. Processes vary by team member.
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Spread replaces individual discretion with consistent, rules-based automation. The same logic, applied the same way, to every client, every month.
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Your senior accountants stop doing the work. Your whole team closes faster. And you take on more clients without adding headcount.
Less Spreadsheet. More Xero
Before Spread
Manual accrual calculations in Excel
Estimating missing bill amounts
Posting reversal journals by hand
Inconsistent treatment across team members
One person holds the accrual knowledge
With Spread
Calculated automatically from invoice data
Suggested by Spread using historical patterns
Reversal suggested automatically on bill arrival
Same rules applied every time, by everyone
Logic lives in Spread, visible to the whole team
Accruals Done Before
Month-End Starts
Read our complete guide: How Do I Automate Accruals in Xero?
Connect your Xero in under two minutes. Your first journals are ready before month-end.
Free Trial Available